This week, we want to focus on how our clients are saving cost by using paperless processes to streamline their Claims, Overtime and Leave Management — using Employee Self Service (ESS) in Sage Payroll/HR software.
What exactly is ESS?
ESS is that module or functionality which streamlines your HR processes by giving your employees user-friendly tools to update their personal details, bank details, apply for leave, submit claims and overtime, do performance reviews and view payslips online. It eliminates manual personnel administrative work and enhances interaction between HR and personnel while giving you more time to focus on other equally important issues –moving your business forward.
Making leave-processing seamless
This online module integrates with our Sage Payroll and HR systems, thereby saving you capturing time by allowing your employees to apply for leave online. Capturing, approving and maintaining your employees’ leave becomes a streamlined, paperless process. It also lets you customize approval workflows and escalations to effectively manage the leave process, this helps reduce your company’s financial liability which usually is a resultant of tedious manual leave management processes.
But just as it lets the right people in, it keeps the wrong people out
Sage ESS enforces stringent, internationally-accepted standards of access control to authenticate users. Access is role and based allowing users to be given access to function they will perform.This means your data is always protected.
Let’s Delve into What Sage ESS actually offers
With just a few clicks, you can enable or disable these handy features:
Employees can view their leave balances as they appear on the payroll/hr database and apply for leave on the system.
Online personal and family information
Your employees are able to view and update their personal information such as:
- Names and contact numbers,
- Banking details,
- Emergency contact details,
- Statutory information such as ID number, tax number, addresses.
- Details of family members, next of kin, beneficiaries, etc.
Sage ESS saves a history of each employee’s payslips, an employee can view all of these whenever they want to on their respective portal. This helps prevent the situation where payslips emailed or hand delivered to the wrong recipient.
Expense claims processing
ESS automates travel reimbursements or expense claims. Your employee simply completes a form on ESS, the request is authorized, and the transaction automatically updates the payroll and reflected on their payslip. Your Payroll Administrator need not capture these transactions hence speeds up payroll processing and reduces entry errors.
Online overtime processing
Your employees can capture overtime through the Sage ESS system. As soon as the request has been approved, the hours are automatically reflected on your payroll. You can customize overtime forms and allow employees to make file attachments where necessary.
Online performance reviews
Employees can complete 360° performance and competency reviews online. Scores and comments captured will automatically reflect on the HR system.
Remember, Sage ESS promises these benefits:
- Interactive portal for Supervisors and Management to control employee master file updates such as changes to bank accounts
- Management and Staff accessing their current and history payslips, on their respective portal, from the comfort of their offices and from any internet enabled device.
- In addition to payslips, employees will be able to run their own payroll (leave, claims and overtime requests) anytime and anywhere
- Payroll reports will be accessible anytime, anywhere to Managers aand supervisors provided they are authorized to have access
Let’s progress discussions on this topic:
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